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Tag Archive | "File Boxes"

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Final Word on Boxes!

Posted on 07 September 2012 by Total Secure Shredding

Standard Size File Box

What is all this talk about Standard Size File Boxes?

Hey Folks,

The question comes up all the time regarding how do we charge, what exactly is a Standard Size File Box, and what if I don’t have my documents in a Standard Size File Box?

>>Question #1 – How Do We Charge?

This one is easy, we charge by the Standard Size File Box which is basically a unit of volume.

>>Question #2 – What is a Standard Size File Box

Standard Size File Box:  A box typically used for the storage and transport of documents that measures 15″ x 12″ x 10″. If you multiply all those measurement together  you get a total volume of 1,800 cubic inches (in³).

Copy Paper Box: When you go to an office supply store and purchase copy paper, this is the type of box in which the paper comes. In most cases, this box contains 10 reams of copy paper measuring 8 1/2″ x 11″ per sheet. At Total Secure Shredding, we consider this box equivalent to a Standard Size File Box.

So far so good.

The problem is that there are a few different box sizes commonly used to store documents and this creates a little confusion.

Here is a list of some of the more common box sizes and types:

STORAGE FILE BOXES

  1. Letter/Legal: 15″ (length) x 12″ (width) x 10″ (height); 1,800 in³
  2. Letter: 24″ (length) x 12″ (width) x 10″ (height); 2,880 in³
  3. Legal: 24″ (length) x 15″ (width) x 10″ (heigth); 3,600 in³
  4. Check: 14 1/4″ (length) x 9″ (width) x 4″ (heigth); 513 in³

#1 is what the Shredding Industry considers the “Standard Size File Box

Box #2 is approximately one and a half times as big as a #1. Let’s check the math -  2,880 divided by 1,800 equals 1.6. So considering these boxes as one and a halfs does make sense.

Now let’s look at box #3. This box has exactly double the volume of box #1. When we do the math and divide 3,600 by 1,800 we get exactly 2. Thus, we consider these boxes to be doubles.

Finally, if we look at box #4, we see that this box has about one third the volume of box #1. The math again shows that if we divide 513 by 1,800 we get 0.285. Not quite 0.333, but close enough that we would consider three box #4 to be equal to one box #1.

If your eyes still haven’t rolled back into your head at this point…

I’ve got a couple more boxes to go!

STORAGE DRAWERS

  1. Letter: 23 ½” (length) x 12 ¼” (width) x 10 ¼” (height); 2,951 in³
  2. Legal: 24 ½” (length) x 15 ¼” (width) x 10 ¼” (heigth); 3,830 in³

Now, since these boxes basically have one box that rides in another, the volume is just a little bit bigger than the STORAGE FILE BOXES. But for shredding purposes, we still consider these two sizes to be  “One And A Halves” and “Doubles.”

Click Here to watch a video I created explaining Standard Size File Boxes and other box sizes.

>>Question #3 - What if I don’t have my documents in a Standard Size File Box?

The point of all this talk about boxes  is that we price our shredding service based on the volume of the container you have your stuff in…

And the Standard Size File Box is the box we base all our prices on.

That being said, we provide a VISUAL ESTIMATE if you don’t have your documents in a Standard Size File box.

This means if you come down to us or we come out to you and you have your stuff in garbage bags, or stacked on the floor, all over the trunk of your car, or in some miscellaneous size box, the best we can do is provide a visual estimate.

The same thing goes for when we come out to you and perform a Purge Shredding.

As a good rule of thumb, if you don’t have your documents in Standard Size File Boxes, 25 to 30 pounds of paper documents is about equivalent. Of course we leave it up to you to maximize the amount of paper you jam into a File Box. Consequently, an “expertly” packed File Box can hold upwards of 50 pounds!

Why don’t we weigh your stuff and charge by the pound?

Because we don’t have scales on the trucks and besides, charging by the pound requires have a certified County of San Diego scale and that is something I will not pursue at this time.

That about sums things up on Standard Size File Boxes. If you happen to have any questions please feel free to share in the comments below… I sure others have the same questions and you’ll be doing them and me a huge favor!

We look forward to hearing from you.

Until next time.

Keep Totally Secure,

Mike
Head Shredding Guy

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Free Paper Shredding San Diego

Posted on 22 December 2010 by Total Secure Shredding

Hey Folks,

I’m happy to announce that Total Secure Shredding is now offering free paper shredding down at our facility for all Active Duty Military that show up with their documents while IN UNIFORM.

You’ll have the option of watching your documents get shredded while you wait or simply just dropping them off and we’ll send a Certificate of Destruction to you by Mail or Email.

I’m also extending this to spouses of active duty military if they bring in a copy of their military orders within 30 days of transfer.

There is a limit of 3 standard size file boxes or equivalent per military member and spouse.

A standard size file box measures 15”x12”x10” and typically holds about 25 to 30 pounds of paper.

If you don’t have your documents in standard size file boxes, we’ll be able to give you a visual estimate prior to shredding your documents.

I wouldn’t worry much since most individuals (not business related) come in with less than 3 standard size file boxes. After all, we are talking about 75 to 100 pounds of paper!

There are NO other catches…

It’s basically a free shred day for uniformed military members whenever they need it!

Why am I doing this?

As a veteran myself, it has always been an unofficial policy of mine to not charge active duty military when they have brought their documents down while in uniform.

This has been something that I’ve wanted to make official for some time and I’ve finally gotten around to letting the public know.

I’ve also created a new website separate from the Total Secure Shredding main website as to better get the word out and let the military members in our community know this service exists.

Here’s the website:

www.FreePaperShreddingSanDiego.com

If you have any questions, please feel free to call me at the office:

(619) 295-5474

Until next time…

Keep Totally Secure,

Mike
Head Shredding Guy
Total Secure Shredding, Inc.

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Standard Size File Boxes – What The Hell Does That Mean?

Posted on 02 December 2009 by Total Secure Shredding

File BoxHey Folks,

Long ago, after getting out of the Navy, when I was just starting college (right after my time delivering kegs of beer for 6 months), I had a job working at the County of San Diego Department of Weights and Measures.

This County Department is in charge of certifying any sort of device that weighs or measures for which a vendor then charges a customer. These devices range from gas pumps, taxi meters, grocery store checkout stands (you know how they weigh your vegetables), and recycling center scales… just to name a few.

In my opinion, this is an extremely valuable service the County performs. It’s great to know that someone is making sure that when you pump a gallon of gas that an actual gallon of gas is g0ing into your tank!

Charging by weight, however, would involve yearly certification of your scale by the County and a yearly fee. It’s not all that much, everything considered, but it does add another layer of cost when charging by weight…

Now back to shredding…

The shredding industry has basically side-stepped the whole charging by weight deal by either charging by unit of time ($$ per hour or minute) or by volume.

Enter stage right the Standard Size File Box…

Since most folks already have their stuff stored in standard size file boxes (boxes that measure 10″ x 12″ x 15″), why not just charge by the box?

This eliminates the need of having certified scales on all the shredding trucks.

As a side note, even if scales are certified, customers would still have questions about scale accuracy. (Again, I answered a multitude of complaint phone calls at the County.) I’ve found that most people do not have a great eye for estimating quantities – especially in pounds. Trust me, it’s not easy.

To make a long story short… we leave it up to the customer to fill standard size file boxes the best they can. Once the customer is happy with their boxes, all that is left is to count and then we can provide an accurate quote and the customer know what they will be paying.

If you don’t have your documents in Standard Size File Boxes, then we prorate accordingly…

And, to clarify the point even further, I put together a little video:

Click Here to check out my Low Prices, the various Convenient Shredding Services I provide, and to get started today!

Until next time…

Keep Totally Secure,

Mike

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