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Holiday Closures 2017

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Holiday Closures 2017

Posted on 23 November 2016 by Total Secure Shredding

 

 

We will be closed the following days in 2017

  • Monday (Memorial Day) May 29, 2017- Closed
  • Tuesday (Independence Day) July 4, 2017- Closed
  • Monday (Labor Day) September 4, 2017- Closed
  • Thursday (Thanksgiving) November 23, 2017- Closed
  • Friday (Day After Thanksgiving) November 24, 2017- Closed
  • Monday (Christmas Day) December 25, 2017- Closed
  • Monday (New Year’s Day) January 1, 2018- Closed

 

Happy Holidays!

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paper shredding

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Types of Paper Shredders

Posted on 06 August 2015 by Total Secure Shredding

Which shredder is right for your family or company?

A 2015 episode of the Breaking Bad spin-off Better Call Saul features paper shredding.

Ambulance chasing attorney Jimmy suspects the nursing home where many of his clients live of egregiously overcharging its elderly residents. As he makes these accusations to the facility manager, he notices a secretary in the back shredding documents. That night, he goes to the trash, recovers a huge armload of paper strips   and has his gifted brother reassemble them. While this is TV, conceivably, a scenario like this it could be done, particularly since the clueless nursing home used a cheap strip cut shredder. Compared to a pierce and tear cross cut mobile shredding truck, the standard shredding equipment used by shredding companies, reconstructing strip cut shred paper seems like kindergarten work.

Not familiar with paper shredding options like these? If you’re in a sensitive business (medical, legal) or want to keep your identity protected, you should be. The FBI’s number one recommendation for protecting identity is keeping your social security, bank account, credit card and other personal identification numbers protected. Consider the following features when evaluating paper shredding options that protect all this and possibly even your business’s trade secrets and your clients’ privacy and personal information, too!

 

Paper Shredders by Cut Size and Shape

Shredder manufacturers differentiate paper shredders by the size and type of cut they create.

  • Strip cut shredders cut paper into long strips, which conceivably can be reassembled by a very patient person as in the example above.

  • Cross cut shredders cut one sheet diagonally, turn it 90 degrees and cut it again so that the paper becomes 300+ diamond shaped pieces. The smaller the pieces the higher the security level.

    paper shredding

  • Pierce and tear cross cut mobile shredders are the most popular method of shredding among shredding companies. Pierce and tear shredders use counter-rotating shafts and circular blades to peirce and teach each paper, reducing it to small, uneven pieces. Paper recyclers actually prefer paper shredded by pierce and tear cross cut mobile shredders, because the particle size creates less dust and is easier to process.

Personal and small business use shredders tend toward the simpler end of paper shredders: often over-trash-can-models. These models sell for around $100 at the office supply stores. Large corporations, legal and medical businesses as well as government entities must use complex shredders to keep sensitive information safe. These shredders can cost $2,000 or more, but they’re crucial to the smooth functioning of the business. Businesses small and large can often benefit from using a secure shredding company for all of their shredding needs. This 5 minute paper shredding audit will help you decide how a secure shredding company can help you.

 

Paper Shredding Service

While your business can purchase a paper shredder, security is compromised somewhat when more employees enter into the shredding process. Office shredders can take employee time and require maintenance as well. A shredding service not only provides an independent, auditable Certificate of Destruction, it provides pick up and recycling services, saving you and employees precious time. Often, shredding service professional never even handles the documents. “Chain of custody” is established once your company’s representative signs the material over to the shredding service technician.

Smart Shredding Prevents Identity Theft

Just recently (July 2015), the Federal Trade Commission publicly accused identity theft protection company Life Lock of violating a 2010 settlement by continuing to make deceptive claims about its identity theft protection services, as well as by failing to make changes required to protect user data. Read all about action against LifeLock on the FTC website here.

LifeLock’s commercials pop up on television, radio and Internet regularly.  Their 2014 earnings amounted to $129.7 million, an increase of 21% from 2013’s figures. Shouldn’t this “industry leader” in identity theft have this process down? The truth is, if consumers and business owners don’t make an effort to protect their private information and account numbers, there isn’t much a Life Lock or its competitors can do.

Homeowners with small volumes of bank statements or social security statements they want to destroy do well with a shredder at home. Businesses with a larger volume of potentially sensitive information do the best when depending on a shredding service to instantly destroy documents. If you’re interested in having your documents disposed of not only securely but conveniently, contact Total Secure Shredding, a San Diego Woman Owned Business certified by WBENC, today. In business since 2006, we’ve become experts in securely disposing not only of documents, but x-ray slides, hard-drives, CDs, DVDs and more! Check us out on Facebook, too!

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Computer at desk

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What To Expect When You Hire A Shredding Company To Destroy PHI

Posted on 30 June 2015 by Total Secure Shredding

PHI, or “Protected Health Information”, is the personal health information used to identify an individual. Often, this data is demographic in nature, and reveals facts that relate to the individual’s mental or physical health, as well as their provision of health care, how they pay for that health care, and a variety of general identifiers including the person’s

  • Full name

  • Date of Birth

  • Address of Residence

  • Phone Numbers

  • Social Security Number

As sensitive information, all PHI must comply with the Health Insurance Portability and Accountability Act standards (HIPAA). According to the HIPAA, all covered entities will be required to dispose of PHI properly and securely, with proper proof of shredding. A reliable method that most organizations use to do this is to hire a shredding company that will destroy all of the PHI off site in a manner consistent with the security and privacy rules and regulations of HIPAA. Following are just some of the things that you should expect when hiring a shredding company to destroy PHI on your behalf.Computer at desk

1. All Sensitive Records Will Be Reliably Destroyed

Hiring a skilled and qualified service to destroy your discarded PHI is a great solution for many companies searching to eliminate a significant portion of substantial risk, while lowering internal costs. It’s no surprise that using a qualified PHI destruction service has become the most popular method of disposing of PHI.

Paying for a qualified service to conduct the destruction on your behalf allows your office to obtain a valid record of compliance, or proof of shredding. Even if you’re sure that your employees always shred every document that they should, it’s important to have proof that this happens regularly. Your chosen company must be capable of destroying the following types of media:

  • Smart Phones, CDs, Thumb Drives

  • Computers – simply pressing delete does not erase data from a computer system

  • Stored records – records that have been electronically converted or exist beyond their retention period

  • Paper Records – any paper documents, messages, notes, memos and forms

2. The Destroyed PHI Will Be Completely Indecipherable

To comply with the rules of HIPAA, all destroyed PHI must be completely indecipherable, or “essentially unreadable”. What’s more, even if the destroyed PHI cannot be reconstituted, this does not mean that it can simply be deposited into any garbage can, recycling bin or dumpster used for general waste that might be accessible to unauthorized persons or the public.

When you hire a company to dispose of your PHI for you, you enter into an agreement or contract that ensures the PHI will be safeguarded carefully throughout the disposal process. This ensures that your PHI will be carefully retrieved, burned, shredded or pulped and removed according to the requirements of the law.

3. You Will Receive A Certificate of Destruction

A proof of shredding receipt gives you and your company the HIPAA compliance documentation essential to the audit trail. Not only will you have a reliable destruction program in place, but you will also have the documentation required to back yourself up – and for a lower cost than would be required to destroy data yourself.

Most businesses today know that HIPAA compliance is crucial, and to demonstrate your compliance, your paper trail must establish the following:

  • You have been destroying sensitive materials with a registered destruction company on a regular basis

  • Proper care was put into choosing your specialist and qualified destruction vendor

  • Your employees have been trained to understand their own destruction responsibilities

Safeguarding Your Company

The privacy rule determined by the HIPAA requires that all covered entities apply the appropriate technical, physical, and administrative safeguards needed to protect PHI in any form. This means that no covered entity may dispose of PHI without due caution and specialist care. Though the security and privacy rules do not require that companies use a specific method of disposal, covered entities must determine steps that are reasonable in safeguarding PHI and implement policies to carry out those steps.

How do you feel about using a professional company to destroy PHI on your behalf? Do you think that accessing specialist shredders may be a safer, cheaper, and all-around more secure option of dealing with sensitive data?

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Happy Holidays 2014

Posted on 24 December 2014 by Total Secure Shredding

We will be closed the following days over Christmas and New Years:

  •  Thursday December 25, 2014 – Closed
  • Friday December 26, 2014 – Closed
  • Thursday January 1, 2015 – Closed
  • Friday January 2, 2015 – Closed
Have a Merry Christmas and a Happy New Year!

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Happy Thanksgiving

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Thanksgiving 2014 Paper Shredding Hours

Posted on 20 November 2014 by Total Secure Shredding

Happy Thanksgiving

Howdy Holiday Revelers/Shredders,

Hard to believe the season is upon us once again!

Our Thanksgiving hours:

  • Wednesday (11/26/14): OPEN
  • Thursday (11/27/14): CLOSED
  • Friday (11/28/14): CLOSED
  • Saturday (11/29/14): OPEN

Have a great Turkey Day everyone!

Your friend,

Mike
Head Shredding Guy

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