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Are You Suffering from March Madness?

Posted on 04 March 2013 by Total Secure Shredding

Build R.A.F.T.S.

Are You Suffering from March Madness

By Sue Crum, Ed.D., Professional Organizer

Yikes! It’s March already!!

We are heading to the end of the first quarter of 2013 and with that looming deadline there’s one right behind it…

Which deadline is that, you ask?

April 15th!

As we’ve all heard there are two things we can count on in this world:  death and taxes!

Leaving death alone for now, we are right smack in the middle of tax season.

Does this year have you MAD again at yourself that you are MARCHING through the house looking for all those important papers from 2012?

If so, now is the time to grab hold and say – “NO MORE!”

Paper management continues to be a problem for most people. While a paperless society has been discussed since the 1970s, many of us are still drowning in it. If that is you, here are a few quick steps to get you marching through the mayhem without all the madness!

If your papers are everywhere:

Grab at least six banker’s boxes. These are available at any office supply store. They are easy to assemble, come with lids, and are made of cardboard and very inexpensive. If you have papers in every room, you will need more than six boxes.

When we are drowning, what do we need?  We need to build… R   A   F   T S

Label the five boxes as follows:

  • R - Reading material;
  • A - Action items: You need to do something with this – pay a bill, call someone, give to tax person, etc.;
  • F - File: You have taken action but now just want to file for reference;
  • T - Toss or recycle;
  • S - Shred.

Line up these five boxes in the room with the most papers.

Can you see the word RAFTS?

If so, you are ready to begin, once you put on your favorite dancing music and set a timer.

Start with 30-45 minutes of time.  Grab a stack of paper and get sorting!

Do not stop to read the magazines or catalogs or long articles you haven’t had time to read yet. Simply quickly drop then in the R box for reading.

Do not stop to complete any action item. Just drop it in the A box for action later.

Keep working and stay focused. When the timer goes off after a block of time, take a five minute break, and begin again.

Continue this with the papers you have. The time this will take you will depend on three things

  1. the volume of loose papers you have,
  2. your energy level and
  3. the amount of time you schedule for this.

When papers are sorted into these five categories, place the R box by a comfortable reading chair; put the T box out for trash/recycling; put the F box in the room with your filing cabinet. If your S box of shredding is not full, set aside to keep adding to it later. If you have several of these boxes for shredding, be sure and contact Mike at www.TotalSecureShredding.com and see which plan fits you best. Tell him “hi” from me!

Now you are left with the A box only. On the same day or another day that you put on your schedule (depending on your energy level), go back through the A box, and remove any paper item tied to taxes for 2012: W-9s, 1099s, stock transactions, business receipts, charitable contributions. Put all those in the sixth box and label it 2012 Tax Papers.

Hooray! Congratulate yourself that you have marched through the madness and schedule time to meet that April 15th deadline! 

“Death, taxes and childbirth! There’s never any convenient time for any of them.”

-Margaret Mitchell, author, Gone with the Wind

Sue Crum is an international speaker and founder of De-Clutteryourlife.com and the owner of the RED team.  She consults and shows people how to de-clutter and organize their lives for better productivity. Her forthcoming book, De-Clutter Your Life – 50 Ways to Organize Your Life, Home or Business so that you can be More Calm, Focused, and Happy, will be available this spring.  Call her to speak to one of your groups or help you with de-cluttering and organizing. 760.803.2786. To receive her latest EBook, Red Hot etips List for De-Cluttering Your Life, sign up at www.de-clutteryourlife.com. You will also receive monthly RED Hot etips for energized and efficient people and learn where Sue is next presenting.

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I Don’t Need Your Paper Shredding Service

Posted on 28 January 2011 by Total Secure Shredding

Sorry, I’m not a BUSINESS so I don’t need your Paper Shredding Service

Hey Folks,

I just received a real interesting email this morning and I wanted to share it with you.

I received this email right after this person filled out the email form on our website to receive the “New Customer 20% Off One Time Shredding Purge Discount.”

I’m sorry, I just have a one time very small amount of documents to shred. I do not need your coupon after all. Please do not send me any more e-mails regarding your services because I do not have a business nor will I need your services in the future. Thank you.

I thought this was odd because obviously this person needs a paper shredding service (they’re on our website and actually took the action of filling out the email form) and felt they had too much to do themselves.

(I guess there’s always another explanation… maybe they thought they would be getting 20% off some cheap shredding machine at Staples.)

But here’s how I responded:

Hi Xxxxxxxxx,

I persoanlly have taken your email address out of our database.

Just so you know, our shredding facility located in the Point Loma Area (right behind the Sport Arena) was set up to shred extremely small quantities of paper.

We get residential customers (not businesses) in every day that just have a small quantity to shred.

We can shred up to 30 lbs of paper (which can be quite a lot for a household) for only $5.95 – And you can watch everything get shredded right in front of you. It only takes a minute or so.

This is a Smoking Hot Bargain when you consider the cost of buying a shredder and doing it yourself… Especially if you consider the fact you may burn up your shredder in the process.

Thank you for taking the time to review our website!

Best regards,

Mike

We get this questions all the time: I’m not a business and I don’t have that much that needs to get shredded.

And, we get this all the time from residential customers who just have a box or less of documents: This is such a great service! I never thought something like this existed! How busy are you guys?

The truth is that our facility was set up with the small customer in mind.

And, we charge so little, there’s not enough margin to go out and do big time advertising.

We charge just enough to help cover overhead and we offer this service more as a public service than a profit center. Actually, I hope that our drop-off service acts more an advertisement in and of itself  just to get the word out about our other service – which are more business orientated.

Anyway, I thought it was worth repeating the intended nature of our Paper Shredding Drop-Off Service.

As always, Keep Totally Secure.

Until next time,

Mike
Head Shredding Guy
Total Secure Shredding, Inc.

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